Streamline Data Collection with Microsoft Forms Templates

If you’re tired of spending hours creating surveys and forms from scratch, we got some exciting news for you.

Microsoft Forms templates are here to make your life so much easier.

Imagine this.

You can create professional-looking survey forms with just a few clicks.

No more racking your brain trying to create the perfect design. Microsoft Forms templates are here to save your day.

Whether you need to gather customer feedback or conduct employee surveys, these templates will come in handy. Microsoft Forms offer a wide range of customized ready-to-use options to suit your needs.

With a simple click, you’ll have a visually stunning and user-friendly survey form.

You don’t need to be a tech whiz to use Microsoft Forms templates.

They’re designed with simplicity in mind.

You can effortlessly navigate the interface, add or remove questions, or personalize the design to mirror your brand.

In this blog, you’ll learn the following:

• What are Microsoft Forms Templates?
• Why Do You Need Microsoft Forms Templates?
• What are the Elements of Microsoft Forms Templates?
• What are the Use Cases for Microsoft Forms templates?
• How Do You Create Microsoft Forms Templates?
• How to Analyze Microsoft Forms Templates Data in Excel

Before diving into the blog’s core, we’ll address the following: what are Microsoft Forms templates?

What are Microsoft Forms Templates?

Microsoft Forms templates are pre-designed form layouts Microsoft has created for you to be able to create surveys, quizzes, polls, etc effortlessly.

These templates serve as a foundation for building forms. This means they eliminate the need to start from scratch and save users valuable time and effort.

With Microsoft Forms templates, you can access many professionally designed form structures and layouts tailored for various tasks, such as quizzes, etc.

These templates cover multiple thematic areas like event registration, customer satisfaction surveys, employee feedback, education assessments, etc.

Each template has a predefined structure, with sample questions, answer choices, and formatting. You can customize Microsoft Forms templates to meet your specific requirements.

Using the survey builder tool is a breeze.

Yes, you read that right.

You can simply choose a template that aligns with your needs, and personalize it by adding or removing questions, modifying answer options, etc.

The intuitive interface allows you to navigate the form-building process seamlessly, even without extensive technical expertise.

These templates are time-saving and ensure a professional and polished appearance of your survey forms. You can easily create visually appealing surveys and forms that engage respondents and increase participation rates.

Moreover, Microsoft Forms templates offer flexibility, enabling you to tailor the questions and options to collect the precise data you require.

Why Do You Need Microsoft Forms Templates?

Creating forms can be time-consuming and tedious.

With Microsoft Forms templates, the tasks become enjoyable and easy.

Let’s dive into why you should use Microsoft Forms templates today.

• Time-Saving

Time-saving is at the forefront of these templates’ advantages. With pre-made form structures, questions, and designs, you don’t have to start from scratch.

Microsoft Forms templates provide you with a head start.

How?

You’ll skip the time-consuming process of creating form layouts and designs.

• Convenience

Microsoft Forms offer a hassle-free starting point, eliminating the need for extensive design or question creation.

Simply choose a template that aligns with your survey form’s purpose, and you’re done with the task.

• Easy-to-use

Microsoft Forms templates provide a framework for different types of forms.

In other words, it offers guidance on the types of questions to include and the overall structure of the form. Whether you’re creating a survey, a quiz, or an event registration form, Microsoft Forms templates will take you there.

• Customizable

With Microsoft Forms, you can modify questions, add or remove sections, or adjust the design to fit your needs.

• Multiple Options

The forms builder tool has templates for surveys, quizzes, registrations, and feedback forms.

Whatever your data collection needs may be, Microsoft Forms templates offer a wide array of options to choose from.

What are the Elements of Microsoft Forms Templates?

Several key elements make Microsoft Forms templates incredibly useful and user-friendly.

Let’s explore these elements and see how they contribute to creating engaging survey forms.

• Form Structure

The templates provide a predefined structure that outlines the sections and flow of the form.

This structure is a handy guide, helping you organize your form logically. In other words, it takes the guesswork out of form creation.

• Question Types

Microsoft Forms templates offer a variety of question types to choose from.

Whether you need multiple-choice, text entry, rating scales, or more, the tool comes in handy. These predefined question types can save you time and effort in formulating the right questions.

• Pre-designed Themes

Microsoft Forms come with pre-designed themes and styles to enhance the visual appearance of your form.

You can easily customize the form’s look and feel with different color schemes, fonts, and layouts.

• Pre-built Logic

This feature incorporates conditional logic or branching, allowing for dynamic form behavior based on answers.

You can create a more personalized and interactive form experience with pre-built logic.

What are the Use Cases for Microsoft Forms templates?

Microsoft Forms templates have various applications across various industries and domains.

Let’s dive into common use cases.

• Surveys and Feedback

Use Microsoft Forms templates to gather customer feedback, conduct market research, assess customer satisfaction, or evaluate employee engagement. You can easily capture relevant data and gain valuable insights with pre-designed question types and structures.

• Quizzes and Assessments

Microsoft Forms templates are perfect for educational purposes, employee training evaluations, knowledge assessments, etc.

You can create engaging quizzes with multiple-choice or open-ended question formats.

• Registration and Event Management

Use the tool for registrations and event management.

It can help you effortlessly collect attendee information, session preferences, dietary restrictions, and other necessary details.

• Employee Survey

Employee surveys and polls are a great way to gauge employee satisfaction, gather feedback, conduct performance evaluations, etc.

Use Microsoft Forms templates as a springboard to foster employee engagement and enable data-driven decision-making.

How Do You Create Microsoft Forms Templates?

Creating a Microsoft Forms template is an easy process.

Follow these simple steps, and you’ll be on your way to designing your customized survey form in no time.

Step 1: Access Microsoft Forms

Open your web browser and head to Microsoft Forms. Visit the official website directly or access it through the Microsoft 365 suite.

Step 2: Sign In

Sign in using your Microsoft account or your organizational account associated with Microsoft Forms.

Step 3: Create a New Form

Once you’re signed in, click the New Form button to kickstart the survey form creation process. This will open a blank canvas.

Step 4: Customize the Form

Give your form a title and an engaging description that sets the context for your audience.

Add questions. Simply choose the question type from the available options, such as multiple-choice, text entry, rating, and more. Enter your question and provide answer choices or options. Keep adding questions until your survey form is complete.

Step 5: Form Design

Make your form visually appealing.

Customize the form’s design by selecting a theme, color scheme, and font style that match your brand. Add images or a logo to give it that extra touch of personalization.

Step 6: Form Settings

Fine-tune your form settings.

Enable or disable options like allowing respondents to see their responses, limiting the number of responses, requiring sign-in, etc.

Step 7: Preview and Test

Before finalizing your form, preview it.

This will allow you to see how it will appear to respondents and make necessary adjustments. Give your form a test run to ensure all questions and response options work.

Step 8: Save as Template

If satisfied with your form, save it as a template.

Click the More form settings (the three-dot icon) and select Save as a template from the dropdown menu.

Give your template a name that you’ll easily recognize.

Step 9: Accessing Templates

To use your saved template, click the New Form button and select From template. You’ll find your personalized template listed there.

How to Analyze Microsoft Forms Templates Data in Excel

Once you’ve gathered survey data, it’s time to transfer your data to spreadsheet tools like Excel for further analysis.

While Excel may have been a trusty companion for organizing data, it lacks survey-specific charts.

This is where ChartExpo comes in.

ChartExpo is no ordinary tool. it’s a powerful Excel add-in that will revolutionize how you analyze survey data. With its intuitive interface and multiple survey-based charts, it effortlessly transforms your data into compelling narratives.

You don’t need to be a coding genius to use ChartExpo.

Among ChartExpo’s impressive charts and graphs is the Likert Scale Chart.

This chart is like a magnifying glass. It can help you uncover hidden trends, patterns, and insights in your survey data.

Ready to witness this? Take advantage of ChartExpo’s free 7-day trial to experience its full potential.

Say goodbye to dull spreadsheets and hello to captivating charts and graphs that will captivate your audience.

How to Install ChartExpo in Excel

In the coming section, we’ll use ChartExpo, and sample data from Microsoft Forms templates to demonstrate how you can leverage a Likert Scale to visualize your data for rich and actionable insights.

Before we dive into this, we’ll show you how to install ChartExpo in Excel.

Let’s imagine you operate an ecommerce store. You’ve created a survey form to gather customer feedback.

Let’s assume you used the questions below.

• Do you trust the quality of our products?
• Do you think our online store provides accurate product descriptions?
• Do you feel that our online store offers a fair return and exchange policy?

Let’s further assume you gathered the data as depicted by the table below.

To get started with ChartExpo in Excel, follow the steps below:

• Open your Microsoft Excel.
• Open the worksheet and click the Insert button to access the My Apps

• Click the Insert button to initiate the ChartExpo engine.

• Click the Search box and type “Likert Scale Chart.”

• Highlight your data and click the Create Chart From Selection button, as shown below.

• Use the multiple-choice responses you deployed in your survey to gather responses to map your Likert Scale Chart.

Strongly Disagree=1

Disagree=2

Neither agree nor disagree=3

Agree=4

Strongly Agree=5

• To add the chart header, click the Edit Chart

• Once the Chart Header Properties window shows, fill in your header in Line 1, as shown.

• Toggle the small button below Line 2 to the right side to activate the header.
• Click the Apply button, as shown above.

• To edit the legend properties, click the pencil-like icon on the X-axis.
• Once the Legend Properties, fill in your legend below the Text
• Click the Apply All button, as shown above.
• Click the Save Changes button to preserve all the changes.

• Check out the final Likert Scale chart below.

Insights:

• The online store’s fair return and exchange policy received positive approval from 60% of customers. Only 40% expressed disapproval.
• When it comes to the accuracy of online product descriptions, 50% gave approval. Only 40% gave disapproval, and 10% remained neutral.
• Regarding the quality of the online store’s products, 55% gave positive sentiments and 25% gave negative sentiments. 20% chose not to answer.
• In response to the survey questions, 55% of customers provided a positive response, 35% expressed a negative response, and 10% remained neutral.

FAQs:

Are there templates for Microsoft Forms?

Yes, Microsoft Forms provides templates you can use to create surveys, quizzes, polls, and other types of forms quickly.

These templates offer pre-designed structures and question types, saving time in form creation.

What’s the difference between a form and a template?

A form is an actual tool you can use to collect data. Conversely, a template is a pre-designed structure that serves as a starting point for creating multiple forms with a similar layout or purpose. Templates can save you time and provide consistency.

Wrap Up:

In conclusion, Microsoft Forms templates are the ultimate time-saving tool for creating survey forms.

With these pre-designed structures, you can create professional and visually appealing survey forms without starting from scratch. The variety of templates available in Microsoft Forms caters to diverse data collection needs, like customer feedback, employee surveys, event registrations, etc.

When you pair Microsoft Forms templates with ChartExpo, you unlock data storytelling possibilities.

ChartExpo is an Excel add-in that can elevate your survey data analysis, transforming it into compelling narratives that highlight hidden trends and patterns.

With Microsoft Forms templates and ChartExpo, you can streamline your form creation process, extract actionable insights, and make informed decisions for your business.