Microsoft 365 vs. Google Workspace – Understanding the Difference

Which is better, Microsoft 365 or Google Workspace? This question haunts entrepreneurs and CEOs.

In today’s digital workplace, selecting a technology suite is largely decisive over life and death. Microsoft 365 has over 345 million paid seats, and over six million businesses use Google Workspace. This may sound impressive, but it paints a limited picture.

Companies that use cloud productivity tools realize 400% ROI! Such is the power of these tools. They are operational technicalities, collaborative enablers, and drivers of innovation. But which one does it better?

We have been using some of the tools from Microsoft 365 over time. Word, Excel, PowerPoint—everyone knows exactly what these are. In contrast, cloud-native collaboration emerged with Google Workspace. They have both come along and changed a lot over the years.

Here’s the kicker: 85% of Fortune 500 companies use Microsoft 365. Meanwhile, Google Workspace is the go-to for 60% of Fortune 500 firms. Clearly, there’s overlap. Some use both!

Microsoft 365 versus Google Workspace: which is right for you? Use whatever fits your needs, team (s), or work culture. Every suite has its strong points and perks.

Think about sharing documents, holding video calls, or running projects smoothly. This is a promise made by both suites, albeit in different ways. Your choice could determine how your team operates for years to come.

Ready to dive deeper? Let’s examine Microsoft 365 vs. Google Workspace in detail. We will discuss features, pricing, and actual use cases in our comparison.

When you finish, award yourself the best gift of all—the ability to choose what is good for your business.

Table of Contents:

1. What is Microsoft Office 365 vs. Google Workspace Comparison Chart?
2. What are the Pros and Cons of Microsoft Office 365 and Google Workspace?
3. Google vs. Microsoft: Which One is Better for Your Business?
4. How to Create a Chart in Google Sheets by Using ChartExpo Add-On?
5. How to Create Graphs in Excel by Using Add-In?
6. What are the Key Differences Microsoft vs. Google Workspace?
7. What’s Next for Google Suite and Microsoft Office 365?
8. Wrap Up

First…

What is Microsoft Office 365 vs. Google Workspace Comparison Chart?

There’s a showdown between two productivity giants: Microsoft Office 365 and Google Workspace. Both are packed with powerful tools designed to boost collaboration, creativity, and efficiency, but which one fits your needs better? Here’s a quick comparison to help you decide!

Feature	Microsoft Office 365	Google Workspace
Core Applications	Word, Excel, PowerPoint, Outlook, OneNote	Docs, Sheets, Slides, Gmail, Keep
Cloud Storage	OneDrive (1TB or more, depending on plan)	Google Drive (30GB to unlimited, depending on plan)
Collaboration Tools	Microsoft Teams, SharePoint	Google Meet, Chat, Sites
Compatibility	Excellent with desktop and mobile versions of apps	Best with Chrome and web apps
Offline Access	Full offline access to desktop apps	Limited offline support via browser
Pricing	Starts at $6/user/month for Business Basic	Starts at $6/user/month for Business Starter
Security & Compliance	Advanced security features with enterprise-level compliance	Strong security, but not as extensive as Office 365
Customization	Highly customizable with numerous add-ons and integrations	Google apps are simple but have fewer customization options
User Interface	Familiar, traditional desktop-like feel	Sleek, modern, and minimalistic web design
Email Service	Outlook with 50GB+ mailbox storage	Gmail with 30GB+ shared with Drive

What are the Pros and Cons of Microsoft Office 365 and Google Workspace?

Choosing between Google Workspace vs. Microsoft Office 365 can be tricky. Both offer great features, but they cater to different needs. Let’s break it down and see which suits your style and workflow better.

Microsoft Office 365

Pros:

• Robust desktop applications: Full-featured, industry-standard apps like Word, Excel, and PowerPoint.
• Extensive security features: Top-notch security with enterprise-grade compliance options.
• Seamless integration with Windows: Works perfectly with Windows devices, enhancing productivity.
• Large cloud storage: OneDrive offers 1TB+ storage, depending on your plan.

Cons:

• Higher learning curve: Some apps can be complex and harder to learn.
• Cost: More expensive compared to some alternatives, especially for small businesses.
• Complex administration: Managing permissions, settings, and integrations can get tricky.
• Less real-time collaboration: Collaboration works, but not as seamlessly as Google’s offerings.

Google Workspace

Pros:

• Ease of use: Clean, intuitive interface that’s easy for anyone to navigate.
• Seamless collaboration: Real-time collaboration is Google’s bread and butter.
• Affordable pricing: Competitive pricing, making it a good fit for smaller teams.
• Automatic updates: Always up to date—no downloads or manual updates required.

Cons:

• Limited offline access: Offline mode is available but less reliable than Office’s desktop apps.
• Less powerful tools: Apps like Google Docs and Sheets have fewer advanced features than Word and Excel.
• Storage limitations: Lower-tier plans offer less storage, shared across apps.
• Integration challenges: Not as compatible with non-Google apps and services as Office 365.

Google vs. Microsoft: Which One is Better for Your Business?

Choosing the right productivity suite is a big deal in business. It’s like picking the engine that powers your day-to-day operations. The two biggest contenders? Google Workspace and Microsoft Office 365. Both are feature-packed but offer different strengths depending on your business’s needs. So, which one is better for your business?

Microsoft Office 365: Best for Power Users and Larger Organizations

If your business relies on powerful desktop applications and works heavily within the Microsoft ecosystem, Office 365 might be your best bet.

Why?

• Powerful apps: You get industry-standard tools like Word, Excel, PowerPoint, and Outlook, known for their deep functionality.
• Advanced security: Office 365 offers advanced security features like encryption and enterprise-level compliance. This makes it ideal for businesses with strict data protection requirements.
• Seamless offline access: Full desktop apps mean you can work offline and sync your changes once you’re back online.
• Larger teams and enterprises: If your team works across multiple locations, Office 365 has tools like Microsoft Teams to keep everyone connected.

However, keep in mind that Office 365 can have a steeper learning curve, and its pricing can add up, especially for smaller teams.

Google Workspace: Best for Easy Collaboration and Smaller Teams

Google Workspace is a dream for teams that live in the cloud and love real-time collaboration.

Here’s why:

• Real-time collaboration: Google Docs, Sheets, and Slides make it easy for your team to work on the same document simultaneously. No more versioning headaches!
• Ease of use: Google Workspace is designed for simplicity, making it a breeze to learn and use—even for non-techies.
• Affordable: With its lower pricing tiers, Google Workspace is an excellent fit for smaller teams and startups looking to control costs.
• Cloud-first approach: Everything’s cloud-based, meaning you can access your work from any device, anywhere.

However, it’s worth noting that Google’s apps are not as deep as those of Microsoft’s desktop counterparts. Moreover, offline access can be limited.

The Verdict?

It comes down to your business needs. If you require powerful, feature-rich desktop apps and ironclad security, Office 365 is the way to go. However, Google Workspace could be your best fit if your business thrives on collaboration, ease of use, and a cloud-first approach.

How to Create a Chart in Google Sheets by Using ChartExpo Add-On?

Ever tried to make sense of a spreadsheet full of numbers? It’s about as fun as watching paint dry.

Data visualization is the superhero that turns dull digits into dazzling insights. But for all its merits, Google Sheets sometimes fumbles the ball when creating eye-catching charts. Its built-in options can leave you feeling like you’re trying to paint a masterpiece with crayons.

Enter ChartExpo, the add-on that gives your Google Sheets superpowers. It’s the Robin to your Batman, the Chewie to your Han Solo. With ChartExpo, you can transform your data into visual feasts that even the most number-phobic person would drool over.

Say goodbye to chart frustration and hello to data visualization nirvana!

Top Five Charts of Google Sheets:

Sankey Chart

Likert Scale Chart

Comparison Bar Chart

Multi Axis Line Chart

Gauge Chart

Let’s Learn how to install ChartExpo in Google Sheets.

1. To start using ChartExpo, download it directly from the Google Sheets program. To do this, select Extensions from the top toolbar.
2. A menu will appear. Click the Get add-ons option.
3. Search for ChartExpo, and click on Charts, Graphs & Visualizations by ChartExpo when it appears in the results.
4. Click the Install button. You will have to confirm your Google account and accept some permissions.

ChartExpo charts are available both in Google Sheets and Microsoft Excel. Please use the following CTAs to install the tool of your choice and create beautiful visualizations in a few clicks in your favorite tool.

Example

Let’s visualize the data below in Google Sheets using ChartExpo.

Main Source	Source type	Usage	Mega Watt
Hydro	Dams	Lost	9.8
Hydro	Dams	Industry	7.5
Hydro	Dams	Heating and cooling – commercial	6.7
Hydro	Dams	Heating and cooling – homes	5.3
Hydro	Dams	Lighting & appliances – commercial	8.9
Hydro	Dams	Lighting & appliances – homes	6.8
Tidal	Through Sea	Lost	0.3
Tidal	Through Sea	Industry	0.5
Tidal	Through Sea	Heating and cooling – commercial	0.4
Tidal	Through Sea	Heating and cooling – homes	0.1
Tidal	Through Sea	Lighting & appliances – commercial	0.5
Tidal	Through Sea	Lighting & appliances – homes	0.2
Wave	Through Sea	Lost	0.8
Wave	Through Sea	Industry	0.7
Wave	Through Sea	Heating and cooling – commercial	0.9
Wave	Through Sea	Heating and cooling – homes	0.3
Wave	Through Sea	Lighting & appliances – commercial	0.5
Wave	Through Sea	Lighting & appliances – homes	0.3
Wind	Wind Power Plant	Lost	3.7
Wind	Wind Power Plant	Industry	17.9
Wind	Wind Power Plant	Heating and cooling – commercial	18.1
Wind	Wind Power Plant	Heating and cooling – homes	5.8
Wind	Wind Power Plant	Lighting & appliances – commercial	5.5
Wind	Wind Power Plant	Lighting & appliances – homes	4
Solar	Solar Power Plant	Lost	1.7
Solar	Solar Power Plant	Industry	5.9
Solar	Solar Power Plant	Heating and cooling – commercial	5.4
Solar	Solar Power Plant	Heating and cooling – homes	2.2
Solar	Solar Power Plant	Lighting & appliances – commercial	4.1
Solar	Solar Power Plant	Lighting & appliances – homes	0.7

• To get started with ChartExpo, install ChartExpo in Google Sheets.
• Go to Extensions > Charts, Graphs & Visualizations by ChartExpo > Open.

• To access the charts library, click the Add new chart button.

• Once ChartExpo is loaded. Click on “Sankey Chart”.

• First, insert the data table into the sheet. Then, choose the Sheet name from the drop-down menu in the ChartExpo section.
• Select the metric column; metric is the numeric column in your data sheet (in this example, it is the Megawatts).
• Select the dimensions column; the dimension is the categorical column in your datasheet that contains text information (in this case, it is the main source, source type, and usage).

• Click the Create chart button to complete the process.

How to Create Graphs in Excel by Using Add-In?

Data visualization is the secret sauce of data analysis. It turns numbers into narratives and spreadsheets into stories. Yet Excel’s chart options are stuck in the Stone Age—primitive, predictable, and painfully limited.

Enter Excel add-ins. They’re like steroids for your spreadsheets.

And leading the pack? ChartExpo. It’s the graph guru you never knew you needed. Say goodbye to chart challenges and hello to visualization victory.

Spoiler alert: your data is about to get a serious glow-up.

Top Five Charts of Microsoft Excel

Sankey Chart

Progress Circle Chart

Funnel Chart

Clustered Stacked Bar Chart

Mosaic Plot

Let’s learn how to install ChartExpo in Excel.

1. Open your Excel application.
2. Open the worksheet and click the “Insert” menu.
3. You’ll see the “My Apps” option.
4. In the Office Add-ins window, click “Store” and search for ChartExpo on my Apps Store.
5. Click the “Add” button to install ChartExpo in your Excel.

ChartExpo charts are available both in Google Sheets and Microsoft Excel. Please use the following CTAs to install the tool of your choice and create beautiful visualizations with a few clicks in your favorite tool.

Example

Let’s visualize the sample data below in Excel using ChartExpo.

Channel	Gender	Views	Clicks	Sales
Facebook	Male	15000	1000	55
Facebook	Female	4000	150	10
Google	Male	9000	1200	60
Google	Female	3000	325	15
X (Twitter)	Male	7000	900	33
X (Twitter)	Female	2000	125	20

• To get started with ChartExpo, install ChartExpo in Excel.
• Now Click on My Apps from the INSERT menu.

• Choose ChartExpo from My Apps, then click Insert.

• Once it loads, scroll through the charts list to locate and choose the “Clustered Stacked Bar Chart”. This chart is best suited to this scenario.

• You will see a Clustered Stacked Bar Chart on the screen.

• Click the “Create Chart From Selection” button after selecting the data from the sheet, as shown.

• ChartExpo will generate the visualization below for you.

• If you want to have the chart’s title, click Edit Chart, as shown in the above image.
• Click the pencil icon next to the Chart Header to change the title.
• It will open the properties dialog. Under the Text section, you can add a heading in Line 1 and enable Show.
• Give the appropriate title of your chart and click the Apply button.

• You can change the color of the Male section by clicking on the Legend small pencil icon:

• You can change the color of the Female section by clicking on the Legend small pencil icon:

• Click the “Save Changes” button to persist the changes.

• Your Clustered Stacked Bar Chart will appear as below.

What are the Key Differences Microsoft vs. Google Workspace?

Choosing between Microsoft 365 vs. Google Workspace for your business can be challenging. Let’s break down the key differences so you can decide which one is best for your business.

Feature	Microsoft 365	Google Workspace
Core Tools	Word, Excel, PowerPoint	Docs, Sheets, Slides
Cloud Storage	OneDrive (1TB/user)	Google Drive (30GB/user in Basic)
Collaboration	Real-time editing with Office apps	Real-time editing in Google apps
Video Conferencing	Microsoft Teams (300 users max)	Google Meet (100 users max in Basic)
Email Service	Outlook	Gmail
Offline Access	Strong offline capabilities	Limited offline access
Security Features	Advanced threat protection	Built-in security, two-factor authentication

What’s Next for Google Suite and Microsoft Office 365?

The future of productivity software is exciting. Google Workspace and Microsoft Office 365 constantly evolve to meet business needs. Let’s look at what’s on the horizon for these two giants.

• For Google Workspace

Google is focusing on AI-powered tools to enhance productivity. Expect more automation in tasks like email responses and data analysis. Google is also improving collaboration features, making it easier for remote teams to work together in real-time. Better integrations with third-party apps are also in the works, allowing businesses to customize their workflows even more.

• For Microsoft Office 365

Microsoft is also pushing forward with AI, especially with its “Copilot” feature, which assists with document creation and data insights. Enhanced security is another priority, with advanced threat detection being added to protect business data. Microsoft is also improving its hybrid work solutions, making collaboration between in-office and remote teams smoother. Integration with other Microsoft services like Azure will continue to deepen, creating a more unified business experience.

FAQs

How well do Microsoft 365 versus Google Workspace integrate with other marketing tools?

Both Microsoft 365 and Google Workspace offer strong integration with marketing tools. Microsoft 365 integrates seamlessly with tools like Dynamics and LinkedIn. Google Workspace excels with integrations like Google Ads, Analytics, and third-party add-ons.

Which platform offers better flexibility in creating marketing visuals: Microsoft 365 versus Google Workspace?

Microsoft 365 provides more flexibility for creating marketing visuals with tools like PowerPoint and Publisher. These offer advanced design features. Google Workspace, while user-friendly, focuses more on simplicity with Google Slides and Drawings.

How do the sharing and collaboration features compare for marketing teams in Microsoft 365 versus Google Workspace?

Google Workspace excels in real-time collaboration, allowing multiple users to edit documents simultaneously. Microsoft 365 offers robust sharing features with OneDrive and SharePoint. However, Google’s tools are generally more intuitive and seamless for team collaboration.

Wrap Up

Choosing between Microsoft 365 and Google Workspace depends on your business needs. Each platform has its strengths.

Microsoft 365 is perfect for businesses that need powerful tools. Microsoft’s suite delivers unmatched features if you rely on Word, Excel, or PowerPoint. It also provides strong security for businesses with strict compliance needs.

Google Workspace shines for its ease of use. It’s ideal for teams that prioritize collaboration. Real-time editing and sharing across Docs, Sheets, and Slides are seamless. It’s also more affordable for smaller businesses.

Microsoft 365 is better suited for larger teams. It integrates well with Windows, offering a familiar interface. It also excels in offline access, which is useful for businesses not always connected to the cloud.

Google Workspace offers simplicity. It’s lightweight, with automatic updates and easy access from any device. If your team is comfortable working online, it’s a great choice.

Ultimately, Microsoft 365 is best for businesses that need power and complexity. Google Workspace is great for those who need flexibility and collaboration.

The choice depends on your workflow, budget, and team size. Evaluate your priorities and pick the suite that fits your business!